FAQ
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How does travel reimbursement work?
As an employee of Smart, you are entitled to compensation for travel expenses such as: tickets/per diem/mileage.
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What insurance am I covered by?
Smart's employees are covered by accident and liability insurance as well as business travel insurance. For those with a monthly plan, the above insurances apply as well as occupational pension and long-term health insurance, which means the same coverage as that specified in the collective agreement
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How do I report an accident?
All accidents and incidents must be reported to Smart via kontakt@smartcoop.se
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Who can apply for cultural grants?
All paying members of the cooperative can apply for cultural support through Smart.
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Do I need to register in advance?
Yes, you must notify your assignments and projects in advance so that you are covered by the right insurance throughout the process. In cases where assignments are not notified in advance, Smart cannot guarantee any insurance. You make a pre-registration by emailing us at kontakt@smartcoop.se: · Your name · The client - for whom you will do the assignment · Assignment period - dates, times and scope · Place of assignment · Job title/Description of assignment · Compensation to be invoiced · Any other conditions
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Reimbursments
To deduct several reimbursments that are directly linked to your project, please compile your receipts all together in one PDF. Email ekonomi@smartcoop.se and you will receive a template from us to fill in costs for your expenses. Please fill them in the same order as they appear in the PDF. If there are different VAT rates on the receipts, make different lines in the cost template for the different VAT rates.
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Can I get an employer's certificate?
When pre-registrating the time and place of the tasks you perform, you as an employee of Smart are entitled to an employer's certificate for the periods you have worked. Contact us at kontakt@smartcoop.se and tell us that you want an employer's certificate and for what period, and we will arrange it.
Are you entitled to A-kassa?
For you with a slightly larger business in Smart, it may be interesting to strengthen your opportunity to take part in the social safety nets; Social security fund, sick pay, VAB etc. For the A fund, for example, it is important that you meet the following criteria. Read more here
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Who can apply for cultural grants?
All paying members of the cooperative can apply for cultural grants through Smart.
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How does Smart work? An example.
A musician who is a member of a band registers with Smart for preparatory purposes. When he is then asked to do a gig, the musician turns to Smart and easily fills in the financial information for the gig via his pages on the user web. Smart ensures that the necessary conditions and insurances regarding the gig are included in the agreement with the client. After the gig, the musician asks us to send an invoice via Smart's web tool, which the concert organizer then pays. With the money that comes into the Smart account, the musician can decide how much of the sum should go to his own salary and decide when and how often he wants the payment. The musician can also pay other band members' wages via Smart. We take responsibility for taxes and fees being paid on time. Other income to the Smart account can be compensation for copyrighted material or public funding. The first payment from the Smart account can normally be made one week after Smart has sent the invoice to the client (applies nationally) - regardless of the payment term that applies on the sent invoice. If you need a quote or a contract, we have templates or the client has them. The contract must state that 25% VAT is excluded.
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Pension?
Through the social security contributions that Smart pays for your work, you save for the public pension. In addition, we recommend that you set up an occupational pension plan if you have regular work in Smart. Contact your advisor and we will help you get started.
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How do I get my salary?
You will receive your salary within 5 business days. This applies to national invoices. If you have longer projects through us, you choose when you want to receive your payments and how big it should be. If you have had expenses connected to the assignment, you will be paid for them when the customer has paid the invoice.
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How much does it cost to use Smart?
We charge 6.5% for simple invoicing and offer three different price levels for projects, depending on size. For details on which pricing suits you best, you can contact us at kontakt@smartcoop.se and inform us of your needs.
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What about VAT?
Although there are exceptions, almost all assignments invoiced through a production house are subject to VAT. As for artist performances, shouldn't they have 0% VAT? Performances are only exempt from VAT when you as an artist sell the performance yourself, for example through a sole proprietorship, when the invoice goes from SMart it is the production house that sells the performance and the VAT exemption therefore does not apply. Are there exceptions to the 25% VAT? Yes, there are certain exceptions, for example almost all text-related tasks are 6%, the same applies to recording audio books, ticket sales or selling copyright to a work. 0% applies to the sale of education organized by the state, a region, a municipality or by an education provider recognized by the state, a region or a municipality. If you are not sure which VAT rate to put on an invoice, contact a supervisor and we will help you.
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What is the difference between Fee, Gross Salary and Net Salary?
The fee is the sum agreed with the client, i.e. the total cost excluding VAT for the completed assignment. Gross salary is the salary after social security contributions but before tax. Net salary is the amount that comes into the bank after tax.
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What factors should I consider when calculating my fee?
The amount you invoice ex VAT must also cover social security contributions, income tax and smart's administrative fee. When you create an invoice in our tool, you can click on the button "calculate my payment" and you will see exactly what salary you will receive. VAT is not included in the sum for your salary, VAT is added on top of the total and settled by us at Smart in the declaration at the end of the year. VAT is not something that Smart recieves parts of or profits from, without a value added tax that all companies in Sweden must declare and pay. VAT is paid in all sales, even for private individuals, but is then included in the price. We talk about sums ex VAT in companies because it is possible to make various deductions for VAT on goods purchased for the company. Remember to have Smart review your agreements or to ensure that the fee invoiced is plus VAT (excluding value added tax) to avoid misunderstandings and that you receive a 25% lower fee than you thought.
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How do I calculate the amount to invoice based on the salary I want?
To calculate the amount to invoice, you take the gross salary times social security contributions and then the total amount times the smart fee. Please note that the calculation example is based on the most common percentage for social security contributions. (Gross Salary x 1.3142) x 1.0695 for 6.5% Smart Fee (Gross Salary x1.3142) x 1.081 for 7.5% Smart Fee
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Can I employ others in my projects?
We at Smart employ the other participants that you, as a project manager, want to include in your project. The same applies to all employees in Smart that you are covered by insurance during work. Those who are to be employed then only register in our tool so that we collect their data. As the project manager, you are responsible for ensuring that there is a budget/a balance that covers the employee's salary. We advisors at Smart will be happy to provide guidelines on what salary and scope is reasonable based on your budget. Participants in your project with their own firm/company can invoice the project.
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Can I live abroad and work for Smart?
Yes, it works! You do however have to be tax-registered in Sweden and pay tax in Sweden. You also need a Swedish social security number or coordination number.
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Can I have foreign clients?
Yes, several of our members work at international festivals and venues. These invoices are made with 0% VAT on the contractor's side, or with reverse VAT within the EU as it is called, the seller is responsible for the VAT. To be able to invoice VAT-free without a company, you need a valid VAT number for the company if the company is located within the EU. If the client doesnt have a valid VAT number, we ask them to supplement with proof that they are tax-exempt in their home country. For international invoices, you only receive the salary/money for your project when they are paid by the client. The salary is paid in Swedish kronor according to the exchange rate that the bank uses when the payment is received.